Frequently Asked Questions

Q.  What are the fees for recording a document?
A.  The recording fee for most documents is $5.00 per page plus a $1.00 surcharge for each document.  For this fee the page(s) must be legal size (8 1/2 x 14) or less.

• For a deed that transfers the ownership on property, such as a Warranty Deed or a Quitclaim Deed, in addition to the recording fee, there is a documentary fee of $.01 per $100 consideration given, if the consideration is over $500.  A grantee's address is also required on deeds that transfer the ownership of property.

• Uniform Commercial Codes (UCC's) filed in the real estate records are $11.00 per filing for 1 or 2 pages.  Three pages or more is $16.00 per filing.  All UCC's not filed in the real estate records should be filed with the Secretary of State.

Q.  What are the basic requirements for recording my document?
A.  All documents submitted for recordation must include the correct fees, have at least a one inch margin at the top and bottom and 1/2 inch on the sides of the form, and must include the names of the parties involved (which we refer to as the grantor and grantee), list a mailing address to return the document.  Documents must be in English or be accompanied with a translation.

Q.  What is a "grantor"?
A.  A grantor refers to either the seller of a property, the borrower of a mortgage/trust deed, or the person being charged with a lien.  Generally the person who is signing the document.

Q.  What is a "grantee"?
A.  A grantee refers to either the buyer of a property, the bank or lending institution, or the person filing a lien.

Q.  What happens to my document when it is presented for recording?
A.  If the document meets the basic requirements.  We will accept the document and make it permanent public record.

        Process the document:

1. Create an index so that you may locate this document in the future.

2. Optically scans the document.

3. Document will be returned to the responsible party.  Our goal is within 24-48 hours.  Currently, the Colorado State Statutes allow 72 hours.

     If the original document is ever lost or misplaced, a certified copy may be obtained from our office with the appropriate fees.

Q.  How do I obtain copies or certified copies of a recorded document?
A.  You may order a copy or certified copies of a recorded document either in person or by mail.  If requesting by mail, submit the recording information (reception number) and recording date, the address to which the copies should be mailed, and a check, payable to the City and County of Broomfield, for the amount due.  Click here for the fee schedule.  Certified copies of a military discharges are no charge.

Q.  Where do I mail my documents to be recorded, get copies of documents and/or certified copies?
A.  Mailing address:     City and County of Broomfield
                                       One DesCombes Drive
                                       Broomfield CO 80020
                                       Attn:  Central Records Office

Q.  What are the requirements to obtain a marriage license in Colorado?
A.  Please click here to see the marriage license information.

Q.  How can I obtain a certified copy of my marriage license?
A.  Your license will be recorded in the county in which you applied for the license, not necessarily the county in which the marriage took place.  You may obtain a certified copy either in person by mail.  The cost is $1.25 per certified copy.  If requested my mail, submit the names of both bride and groom, the date of the ceremony, the address to which the copy should be mailed, and a check, payable to the City and County of Broomfield, for the amount due.

Q.  Can the clerk give legal advice?
A.  Clerks cannot give legal advice.  They are neither qualified nor allowed to do so.  Clerks cannot assist in preparing your documents.  The office does not carry any blank forms.

Q.  Where can I obtain legal forms?
A.  Any store that carries office supplies.