Welcome to Broomfield! As a local municipal government interested in providing the best value for our taxpayers, we welcome all contractors and suppliers who are interested in providing products and services to Broomfield. We work to maintain a friendly, open environment to create a mutually beneficial relationship for our suppliers and our citizens.

We value the professional contributions you offer that help make us successful.  We strive daily to make Broomfield's Vision Statement a reality.

This information is for you. It is designed to give you an inside look at Broomfield and the purchasing policies that govern us. We want you to have this information to assist you in your professional contacts with us.

If you wish to do business with Broomfield, the first step is to register through Rocky Mountain e-Procurement.  This website is hosted by BidNet at www.govbids.com.  We have created a database of our suppliers and contractors for use by our departments as they seek to purchase goods and services. This database will be maintained by BidNet.  The registration process is free to all vendors.  However, vendors can receive additional BidNet services upon registering.  For a yearly fee, you will receive 'push' e-mails of opportunities by commodity code.  The advantage to you, as a potential vendor, is that you will be able to see other local governments' opportunities at the same time.

If you need assistance, please call BidNet at (800) 677-1997 (8am-5pm EST) and ask for their Vendor Support Department at extension 214.  They will happily work with you.  After registering, please be sure to keep your registration information current. 

Vendors are selected from the registered vendor list whenever possible.  You may be contacted by phone, fax, or email for informal quotes.  Each selected vendor is given an opportunity to participate, and we attempt to contact an appropriate number of registered vendors on each informal quote.

Broomfield's solicitations are advertised and posted on BidNet. 

Deadlines for solicitations to be returned will be indicated in our formal procurement documents.  If you receive a formal bid or RFP request, please read it carefully and make sure you meet the deadlines required.  We are unable to accept late proposals, and will return them to you unopened.

Products or services more than $1,000 may not be shipped or performed without a written purchase order. The purchase order number must be referenced on all packing slips, invoices, and other documentation. Orders should be shipped FOB destination unless otherwise specified on the purchase order. Freight should be prepaid and included on the invoice. We will not accept COD orders. Blanket purchase orders will be set up to make periodic releases at Broomfield's discretion.  Broomfield purchasing cards are in use for items primarily under $1,000.

Our payment terms are Net 30 days. We are not able to issue payment against our purchase orders without an invoice.  We process paper work promptly upon receipt of the product or service and proper invoicing. You can assist us in expediting your payment by making sure your invoice reflects our purchase order number, and all information is correct. Additionally, all invoices are to be sent directly to the attention of Accounts Payable. This practice will further expedite your payment. Questions regarding payment of invoices may be directed to Accounts Payable at (303) 438-6310.

Those who make purchasing decisions for Broomfield are governed by ordinances and policies that dictate how we can procure products and services. We normally solicit informal quotes for purchases over $1,000 and request formal written solicitations for purchases over $10,000.  Purchases over $10,000 require a public notice be posted in a local or regional news source.

Broomfield is exempt from all federal, state and local tax. Our Colorado tax exempt number  is 98-02553. Our FEIN is 84-6014589.

If you would like to meet with us, it’s best to contact us by e-mail at purchasing@broomfield.org.  

Bids and Requests for Proposal (RFP)

We participate in cooperative purchases, State and MAPO awards open to Broomfield whenever possible.  If you have been awarded a bid by the State of Colorado, MAPO, or any other cooperative alliances,  be sure to notify us.

Professional services, including architectural, engineering, legal, consulting and construction services, may be negotiated on the basis of fair and reasonable fees, and demonstrated competency and qualifications for the type of service required.

Broomfield awards contracts after carefully evaluating the submittals. All factors impacting a submittal, such as freight and artwork charges, must be included so that the total costs can be compared.  Evaluation factors include, but are not limited to, vendor qualifications, quality of product, adherence to specifications, maintenance and service reputation, financial status, past experience, cost, and past performance. Evaluations can affect our subsequent buying decisions. We actively pursue the best products of a quality consistent with the intended use. We also seek the best possible price with superior service. Broomfield will only accept the first submittals provided by a vendor. We do not engage in the practice of price shopping. Thus, all vendors are encouraged to provide their best possible offer the first time.

In cases where a vendor is providing a service on Broomfield property, it may be necessary to provide a Certificate of Insurance (COI) naming Broomfield as the co-insured.  The COI must be approved and on file before commencing any work for the City and County.

Broomfield employees are prohibited from soliciting or accepting any gift, gratuity, favor, entertainment, loan, or any item of monetary value from any person who has or is seeking to obtain business with the City and County, or from any person within or outside Broomfield employment whose interest may be affected by the employee’s or elected official's performance or non-performance of official duties.

Payments, gratuity, or offer of employment (kickback) made to any person by or on behalf of a contractor or subcontractor, as an inducement for the award of a contract, is unlawful.

"Imagine our community, Broomfield, as a City and County with a strong sense of unity, pride, and identity: as a modern City and County, inspired by its community spirit. Broomfield is characterized by planning that balances residential and commercial land use, with generous open space, parks, and natural areas. Residents enjoy a full array of employment opportunities, recreational, retail, and human services, which are readily accessible to people of all ages. The quality of life for Broomfield residents is highlighted by excellent education, public safety, an outstanding transportation system, and supportive, proactive citizens in strong neighborhoods. Broomfield has a diverse economic base and plans growth to maintain and enhance our sense of community and small town flavor."