Fleet Services

Vehicle Purchasing

Purchasing vehicles and equipment is an important responsibility of the Fleet Division.

Based on a set of criteria, the Fleet Division determines what vehicles need to be replaced. These purchases are figured into the budget for the coming year. When the budget is approved, staff solicits either quotes or bids, depending on the cost of the item.

The Fleet Division takes delivery of all purchases and pertinent information on the item is entered into a maintenance software system. Mileage is tracked in this software, and the software works with a fueling system to put fueling controls in place. Mileage is the determining factor in the preventative maintenance program.

With a strong preventative maintenance program, Fleet staff almost always find a problem before a failure. The division's aggressive preventative maintenance schedule means that most vehicles are used for at least 100,000 miles before replacement.