General Services | Eisenhower Room | Eisenhower Meeting Room Policy - PDF |
Eisenhower Meeting Room Setup Form - PDF | Study Rooms |
Study Room Policy - PDF  | Rules of Conduct - PDF

Eisenhower Room
The Eisenhower Room is located on the second floor of the Library at the top of the stairs. Elevator access is available.
 

Eisenhower Meeting Rooms Policy

• The Eisenhower rooms are primarily for the use of the Mamie Doud Eisenhower Public Library, the City and County of Broomfield and other government agencies.
   
• Depending upon availability, the meeting rooms are also available to residents of the City and County of Broomfield and others for non-profit or business use.
   
• Non-Profit Use: Individuals and organizations may use the rooms for non-profit educational, cultural and charitable purposes. Fund-raising events sponsored by non-profit groups are considered business use.
   
• Business Use: Individuals, groups and businesses may use the rooms for profit-making endeavors, fund-raising activities, workshops and seminars. Events or meetings that charge admission are considered business use except for those scheduled by government entities.
   
• In accordance with the American Library Association’s Library Bill of Rights and its interpretation pertaining to meeting rooms, the library does not limit the use of the meeting room based on the subject matter or content of the meeting or on the beliefs or affiliations of the meeting’s sponsors.

• Upon calling 720-887-2356, tentative reservations may be held for two days.

• Confirmed reservations must be made in person during normal business hours.

• Full payment in cash or check must be made at the time of the reservation. Credit cards are not accepted. Deposits will be refunded after room inspection.

• Room set up is determined at the time of reservation. Setup changes or additions may not be made at the scheduled meeting time.

• Reservations must be made at least 48 hours in advance.

• Reservations will be accepted up to 2 months in advance.

• Up to six regularly scheduled meetings are allowed for any one group each year.

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What is the cancellation policy?

• Full refund will be given up to 48 hours in advance of the scheduled meeting.

• The deposit will be forfeited for cancellations at less than 48 hours in advance of the scheduled meeting.

• An additional $25 fine will be charged for cancellations at less than 48 hours prior to the scheduled meeting time and scheduled outside of the operating hours listed below.

What are the conditions for use?

• The noise level must be consistent with the library atmosphere.

• Cell phone usage is only allowed in the study rooms, first floor lobby or the Eisenhower Room kitchen.

• Meeting flyers and signs may be posted on the lobby bulletin board. Please see the bulletin board policy for more details.

• Parking for participants in the meeting rooms is in the most easterly portion of the lot. Street parking in front of the library is reserved for library patrons.

• Meeting rooms must remain accessible to library staff.

• Courtesy phones for local calls are available in the lobby. There is also a pay phone outside the library. Messages will not be taken for meeting participants.

• In accordance with the City and County of Broomfield Code, the use of tobacco and consumption of alcoholic beverages on the premises is prohibited.

• Permission to use the meeting rooms does not imply the Library or City and County of Broomfield’s endorsement or sponsorship of any meetings, groups or beliefs.

• The Library and the City and County of Broomfield reserve the right to cancel or refuse any meeting for failure to follow the conditions for use.

• The Library and the City and County of Broomfield reserve the right to refuse use of the meeting rooms at any time.

What rooms are available?

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What hours are the rooms available?

• The Eisenhower Room is available before or after these hours with a $25 per hour surcharge.
• When meetings are scheduled within the library’s operating hours, meetings must conclude 15 minutes prior to the library’s closing time.

Library Hours

What is the cost to use the rooms?

• The party reserving the room is financially responsible for any damage that may occur during the meetings, including any additional cleaning charges.

• Groups may be prohibited from future use of the meeting rooms if damage occurs.

• The meeting rooms must be left in the condition in which received. Staff must be notified when a meeting has concluded so that the room can be inspected. The deposit will be returned at this time.

What equipment is available for use?

• Replacement is required if equipment is damaged.

• Consumable office supplies are not provided.

• Library staff is not available to run the equipment.

• Groups may bring their own equipment with prior notice.

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What is available in the kitchen?

Adopted by the Library Board on November 18, 2004

Study Rooms

Three study rooms are available on the second floor on a first come, first served basis.

Study Room Policy

• The study rooms are available to the residents of the City and County of Broomfield and the general public.

• In accordance with the American Library Association’s Library Bill of Rights and its interpretation pertaining to meeting rooms, the library does not limit the use of the study rooms based on the subject matter or content of the meeting or on the beliefs or affiliations of the meeting’s sponsors.

• The study rooms are available on a first come, first served basis, by request at the Reference Desk.

• The noise level must be consistent with the library atmosphere. Radios, stereos, and other music devices should be used with headphones.

• Lights must remain on in room while in use.

• Rooms left unattended will be relinquished.

• Whiteboard markers are not provided, but can be purchased at the reference desk.

• Covered drinks are permissible. However, food is not allowed in the library.

• The study rooms must be left in good condition.

• They are not intended to be an ongoing meeting place, nor are they intended to be a daily workspace.

• Permission to use the study rooms does not imply the Library or City and County of Broomfield’s endorsement or sponsorship of any meetings, groups or beliefs.

• The Library and the City and County of Broomfield are not liable for any loss of possessions.

• The Library and the City and County of Broomfield reserve the right to refuse use of the study rooms at any time.

What rooms are available for use?

The Library has four study rooms, Study Room 1, 2, 3 and the Group Study Room, that are available on a first come, first served basis. The Group Study Room is primarily for Young Adult use.

4 to 6 people

Table, chairs, whiteboard, eraser, voice jack ("9" is required before dialing), data port, and convenient plugs.

Adopted by the Library Board on November 18, 2004

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